2010 Report

Internet Presence Working Group - 2010 Report /// DRAFT ///

Terms of reference

The WG was established at the 2009 plenary with the proposal:

• That CIMA tasks a working group to investigate the best way of achieving a better CIMA online presence, and gives it the authority to spend up to 250€ in establishing the initial site for delegates review and use.
• If Delegates and FAI secretariat are happy with it, for it to be added to the FAI domain eg as cima.fai.org

WG members

• José Luis Esteban (ESP) Chairman
• Richard Meredith-Hardy (GBR)
• Vladimir Silhan (CZE)
• Thierry Montigneaux (FAI Secretariat)

Activity

Preliminary tests started 24/Nov for one month (eval license).

• Learning
• Spaces created.
• CIMA, who is who
• Compiling past championships

The quest for a free license

• FAI asks for one and Atlassian rejects it
• CIMA president explains and they accept
• We need to use FAI name so the Secretariat wants to own the free license
• We get the license on 4 Jan 2010

Installation

• Jan 2010 - Thierry makes various efforts to install it on a FAI server, but hardware not adequate and no plans to acquire another server.
• 7 Mar 2010 - installed succesfully on an independent server
• Various initial configuration difficulties solved with assistance from superb Atlassian support.
• Reconfiguration of original trial CIMA wiki schema to a 'subspaces' layout where it could be used for multiple semi-independent purposes, eg by other commissions.
• 15 Mar 2010 - added to the FAI domain as wiki.fai.org
• 12 April 2010 - Up and running with full 'production' status with all CIMA delegates loaded as users.

Authentication system

• User id sent to CIMA delegates
• Other commissions will have to wait until FAI has a centralised directory (LDAP)

Recently

• Championship info
• S10 proposals
• Plenary

Content

Spaces for

• Reporting from CIMA bureau
• Reporting from each subcommittee or working group
• Reporting from the monitor of each upcoming event
• Personal spaces
• wiki documentation: overview, FAQ and Getting started guide

Content especially needed:

• [This Plenary] - Please load all documents
• Calendar - please include your events.
• [Championships] - please include any historical stuff you may have, especially in missing ones
• [Records] - please correct missing details
• Lost delegates - some delegates don't have wiki logins because the email addresses registered with FAI bounce - can you help find these people?

Conclusion of 2010 work

• The WG is generally very satisfied it has achieved the objectives as laid out in the original proposal:
  • To develop collaborative tools for the activities of the different CIMA activities
  • To establish a central repository of all CIMA related information rather than it being scattered all over the internet.

• The software does all it promised (and more), and is reliable.
• Cost of the wiki being based on an independent server is within CIMA approved budget - 200€ pa.
• However, while many CIMA delegates are not creating and editing documents it is still not being used to anything like its full potential.

Future work

• The WG needs continued approval from the Plenary to:
  • Continue to maintain and develop the wiki.
  • Continue with a remit to spend up to 250€ pa of CIMA funds on WG activities.

• All CIMA Delegates
  • The wiki will only begin to realize its full potential when all CIMA Delegates start creating and editing pages in the wiki.

• Other
  • The WG must establish with Secretariat a protocol for what content goes on the 'main' FAI website rather than the wiki.